Outsourced Medical Appointment Scheduling

Key Results

The Problem

Our healthcare client needed to increase appointment scheduling capacity.

Our client is known for providing a high level of quality care through a network of Urgent Care, Primary Care, and Adult Care facilities. They have been providing healthcare to the medically underserved for more than 20 years.

The client had been internally managing calls to educate patients about available wellness benefits and to schedule appointments for health check-ups and a variety of other services. Our client wanted to increase calling capacity to set up more appointments for their providers.

When selecting an outsourcing partner, our client was looking for:

  • A nearshore option offering Spanish language with excellent English skills
  • A provider that could deliver a superior patient experience

After researching multiple outsourcing companies, our client decided to go with our team at Radius Global Solutions to help better serve their community. Read on to discover the results that we were able to achieve for our client!

Our Solution

Radius offered a nearshore outsourcing solution in Panama.

Using extensive inbound and outbound experience with multiple complex programs, our solution delivered on all of the critical factors the client expected:

  • Nearshore location
  • Inbound and Outbound Calling Capabilities
  • Bilingual agents with strong English abilities
  • HIPAA Compliant
  • Ability to expand
  • Flexible hours and staffing
  • Strong emphasis on quality and performance management (obtaining KPI’s)

We established connectivity to our client’s appointment scheduling website using virtual training tools, so our agents and supervisors were able to train remotely.

The client established productivity measurements and appointment scheduling goals. With customer service as a critical driver of performance, we introduced an effective program to assure that agents would receive frequent call observations and feedback on their calls.

The Results

After only 60 days, Radius exceeded all expectations:

  • Doubled results on the daily appointment average.
  • Currently surpassing target expectations for Daily Appointments booked per agent by 20%.
  • High efficiency on the number of accounts dispositioned a day per agent.
  • Provided flexibility with agents handling multiple tasks and processes.
  • One month after the commencement of the program, we obtained all target SLA’s and KPI’s including achieving a QA score of 92%.
  • Doubled the size of the team assigned to this program over the following 90 days at the client’s request due to our success.
appointment scheduling application on laptop
Project Timeline